MCA vide circular dated 8th April, 2020 relaxes provisions related to passing Ordinary and Special resolution in member’s meeting in view of the current extraordinary circumstances due to the pandemic caused by COVID- 19 prevailing in the country, requiring social distancing.
Companies are requested to take all decisions of urgent nature requiring the approval of members, other than items of ordinary business or business where any person has a right to be heard, through the mechanism of postal ballot/e-voting in accordance with the provisions of the Act and rules made thereunder, without holding a General Meeting.
Further, MCA has laid down the procedure for convening Extraordinary General Meeting wherever holding such meeting is unavoidable on or before 30th June, 2020 under following sub categories:
- For companies which are required to provide the facility of e-voting under the Act, or any other company which has opted for such facility.
- For companies which are not required to provide the facility of e-voting under the Act.
In case the General Meetings are conducted by the above mentioned Companies, they shall ensure that all other compliances associated with the provisions relating to general meetings viz making of disclosures, inspection of related documents by members, or authorizations for voting by bodes corporate etc as provided in the Act and the articles of association of the company are made through electronic mode.
The complete circular is attached herewith: