MCA vide circular dated 5th May, 2020 clarified that Companies can hold Annual General Meeting (AGM) through video conferencing (VC) or other audio visual means (OAVM) during the calendar year 2020. The framework for issuing notices and conducting meeting provided in EGM Circulars shall be applicable mutatis mutandis for conducting the AGM.
Further, other than ordinary business, only those items of special business, which are considered to be unavoidable shall be transacted at such meeting. Also, procedures have been provided specifying the manner of dispatch of Financial Statements, Issue of Public Notice, Registration of e-Mail Ids, Distribution of Dividend etc.
The complete circular with all the details is attached herewith: