To
All Registered Merchant Bankers
To All Stock Exchanges
To All Registered Bankers to an Issue
To All Registered Registrars to an Issue
Dear Sirs,
Sub.: Contents of Application-Cum-Bidding Form and Manner of disclosure
1. SEBI has reviewed the structure, design, format, contents and order of information of Application-Cum-Bidding-Form to make it investor friendly and also to ensure uniformity in bidding and accuracy.
2. The form has been standardized and it has been decided that henceforth there would only be a single form for ASBA and Non-ASBA applicants. It has also been decided that the Application-Cum-Bidding Form (accompanied with abridged prospectus) would be printed in a booklet form of A4 size paper.
3. In order to ensure uniformity and to facilitate easier identification, it has been decided to standardize the colour of the Application-Cum-Bidding Form as under:
¢ White form for Resident Indian, Eligible NRIs applying on a non repatriation basis
¢ Blue form for Eligible NRIs, FVCIs, FIIs, their Sub-Accounts (other than Sub-Accounts which are foreign corporates or foreign individuals bidding under the QIB Portion), on a repatriation basis
4. The full text of data fields required in Application-Cum-Bidding-Form is given in the Annexure-A hereto. A gist of major changes is given below:
a) the placement of the data fields has been done keeping in mind the ease of reference to investors/intermediaries for identification of name of the issue.
b) company specific information is now included in abridged prospectus.
c) information/instruction(s) which are required to fill the form have been placed overleaf of the Application For Remaining information/instruction(s) which are generic in nature have been incorporated in General Information Document.
d) the pre-printing of prefix number in the Application Form has been done away with to reduce errors caused in data entry. All forms shall henceforth carry eight digit application numbers which shall be serially numbered. Serial number may be system generated or stamped with automatic numbering machine and the forms should be date and time stamped at the bidding centers. In order to ensure correct categorization of bids, special series shall be used for employees (where employee reservation is applicable).
e) new data fields viz. discount, net price etc have been introduced to help investors to pay the correct amount along with the Bid Application Form in issues where discount is offered.
f) signature of only the first bidder would be required. First bidder would be deemed to have signed on behalf of joint holders and would give requisite confirmation(s) to that effect.
5. Syndicate Member/SCSB to note that additional provision for stamp of broker/SCSB Branch has been made in the main application form. The stamping shall be done only after bid has been uploaded.
6. An Illustrative Format for Application-Cum-Bidding-Form is placed at Annexure-B hereto. All intermediaries to note that no changes shall be carried out in spacing, placement or in data fields in the Main Application Form and Bid Revision Application Form.
7. All concerned intermediaries are directed to comply with the instructions contained in this circular.
8. This circular shall be applicable on Red Herring Prospectus/Prospectus filed with Registrar of Companies on or after November 01, 2011. This is to enable changes in the systems at Stock Exchange and SCSB level.
9. This circular is issued in exercise of the powers conferred under Section 11 read with Section 11A of the Securities and Exchange Board of India Act, 1992 read with SEBI (ICDR) Regulations, 2009.
10. This circular is available on SEBI website at www.sebi.gov.in under the categories Legal Framework and Issues and Listing.
Yours faithfully,
Sanjay Purao
Deputy General Manager
+91-22-26449612
sanjayp@sebi.gov.in
Annexure-A
Manner and contents of Application-Cum-Bidding Form A.
Main Application Form
1. Top of the application form shall have a Colored identifier strap incorporating the name of the issuer, ISIN number & type of form (Repatriation/Non-Repatriation Form).
2. 8 digit Application Number
3. Stamp/Serial Number/Code of Syndicate Member, Broker/Agent/Sub-Broker/Sub- Agent, Escrow Bank/Bank Branch/SCSB & Registrar to the issue
4. Name & Contact Details of First/Sole Applicant {Name, Address, Email (optional), Tel No/Mobile (optional)}
5. PAN of First/Sole Applicant
6. Bidders Depository Account Details Check Box for NSDL and CDSL & single 16- digit field (consisting of DP ID and Client ID)
7. Investor Category (Retail Individual, Non Institutional or QIB)
8. Investor Status (Separate Status for Repatriation/Non-Repatriation Form).
9. Bid Options –
a. Columns for Bid Options (Option 1, Option 2 or Option 3), Number of equity shares bid, Price per equity shares (sub-columns for Bid price, discount(if any) and Net price)
b. Attention of investors to be drawn to instruction that only retail individual investors can bid at Cut-off.
c. Check-Box for Cut-Off
d. Instruction that
i. Bids must be in multiple of bid lot as advertised
ii. Price in multiples of `1 only
iii. Number of shares and price per share be given in figures only
10. Payment Options
a. Amount Paid in figures & in words
b. Box for Investor to select option
i. Cheque/ DD : number, date & drawn on (Bank Name & Branch)
ii. ASBA: Bank Account Number & Bank Name and Branch
11. A confirmation by the Applicant (on behalf of joint bidders) that he/she has read, understood and agrees to such confirmations.
12. Signature of First/Sole Applicant (with date)
13. Signature of Account holder(s) upto 3 (in case of joint accounts) for ASBA
14. Authorization for necessary action by SCSBs for making the application
15. Broker™s/ SCSB Branch™s Stamp (Acknowledging upload of Bid in Stock Exchange System
16. Acknowledgement Slip for Syndicate Member
a. 8 digit Application Number
b. Bidders Depository Account Details Single 16-digit field (consisting of DP ID and Client ID)
c. PAN of First/Sole applicant
d. Amount Paid less discount (if any) in figures
e. Payment Details (Bank & branch, Cheque/DD/ASBA Bank Account No.)
f. Received from Name, Telephone/Mobile and Email of Bidder
g. Stamp & Signature of Banker
17. Acknowledgement Slip for Bidder
a. Columns for Bid Options (Option 1, Option 2 or Option 3), rows for Number of equity shares bid, Bid price, Total Amount paid
b. 8 digit Application Number
c. Name of First/Sole Applicant
d. Acknowledgement of Syndicate Member/ SCSB
e. Payment Details (Bank & branch, Cheque/DD/ASBA Bank Account No.)
B. Overleaf of main Application Form
1. Bidder™s Undertaking, Confirmations and additional requirements for ASBA Bidders
2. Instructions corresponding to each item of main application form and specific instruction regarding : a. Name (Name should be given exactly as appearing in DP records)
b. Instruction regarding PAN
c. Information regarding use of demographic details
d. Terms of Present Issue viz. Minimum & Maximum bid Size, Bid lot & Price Band, Margin Amount, bidding instructions
e. Definition of Bid i.e. bid should be defined as ˜indication to make an offer™ and not as ˜an offer™.
f. Other instructions
g. Contact Details of First / Sole Applicant
h. Instructions with respect to payment/ payment instrument
f. Instructions at the back of Acknowledgement Slip for Bidder
i. Company Contact Details ii. Registrar Contact Details iii. Contact persons in case of queries pertaining to allotment/credit of shares, submission and upload of ASBA bids
C. Bid Revision Application Form
1. Top of the application form shall have a Colored identifier strap incorporating the name of the issuer, ISIN number & type of form (Repatriation/Non-Repatriation Form).
2. 8 digit Application Number (Same as that of Main Application form)
3. Stamp/Serial Number/Code of Syndicate Member, Broker/Agent/Sub-Broker, Escrow Bank/Bank Branch/SCSB & Registrar to the issue (as applicable)
4. Name of First/Sole Applicant
5. PAN of First /Sole Applicant
6. Bidders Depository Account Details Check Box for NSDL and CDSL & single 16- digit field (consisting of DP ID and Client ID)
7. Options for change of Bid
a. From i. Columns for Bid Options (Option 1, Option 2 or Option 3), Number of equity shares bid, Price per equity shares (sub-columns for Bid price, discount, if any and Net price)
ii. Check-Box for Cut-Off
iii. Watermark in background indicating Old Bid
b. To i. Columns for Bid Options (Option 1, Option 2 or Option 3), Number of equity shares bid, Price per equity shares (sub-columns for Bid price, discount, if any and Net price)
ii. Check-Box for Cut-Off
iii. Watermark in background indicating Revised Bid
c. Instruction that
i. Bids must be in multiple of bid lot as advertised
ii. Price in multiples of `1 only
iii. Number of shares and price per share be given in figures only
8. Payment Options
a. Additional Amount Paid in figures & in words
b. Box for Investor to select option i. Cheque/ DD : number, date & drawn on (Bank Name & Branch) ii. ASBA: Bank Account Number & Bank Name and Branch
9. A confirmation by the Applicant (on behalf of joint bidders) that he/she has read, understood and agrees to such confirmations
10. Signature of First/Sole Applicant (with date)
11. Signature of ASBA Account holder(s) upto 3 (in case of joint accounts)
12. Authorization for necessary action by SCSBs for making the application
13. Broker™s/ SCSB Branch™s Stamp (Acknowledging upload of Bid in Stock Exchange System)
14. Acknowledgement Slip for Syndicate Member for Revised Bid
a. 8 digit Application Number
b. PAN of First /Sole Applicant
c. Bidders Depository Account Details Check Box for NSDL and CDSL & single 16-digit field (consisting of DP ID and Client ID)
d. Revised Amount Paid less discount (if any) in figures
e. Payment Details (Bank & branch, Cheque/DD/ASBA Bank Account No.)
f. Received from Name, Telephone/Mobile and Email of Bidder
g. Stamp & Signature of Banker
h. Watermark in background indicating Revised Bid
15. Acknowledgement Slip for Bidder for Revised Bid
a. Columns for Bid Options (Option 1, Option 2 or Option 3), rows for Number of equity shares bid, Bid price, Revised Amount paid
b. 8 digit Application Number
c. Name of First/Sole Applicant
d. Acknowledgement of Syndicate Member/ SCSB
e. Payment Details (Bank & branch, Cheque/DD/ASBA Bank Account No.)
D. Overleaf of Bid Revision Application Form
1. Bidder™s Undertaking for revised bid separately drafted for Repatriation/Non- Repatriation Form).
2. Instructions corresponding to each item of revised form and specific instruction regarding :
a. Bid Price Revision clearly specifying that only excess amount (if any) is payable
b. Attention of investors to be drawn to instruction that only retail individual investors can bid at Cut-off.
3. Issue Structure highlighting for different category of investors (Retail, Non Institutional and QIBs)
a. Number of equity shares (reservation if applicable)
b. Percentage of Issue available for allotment/allocation
c. Basis of allocation in case of oversubscription
d. Mode of allotment
e. Allotment lot
f. Who can apply (Summary)
g. Terms of payment
